Write a Professional E-Mail in 10 Easy Steps

Writing an email is very easy. Image: Contactually.com

Sending out email has become part of our everyday existence. We email friends all the time. But there’s really a big difference between writing an email from writing a professional email. What is it? Professional emails are always compelling and effective. Here are our 15 simple but profound tips on how to make your email more interesting and sophisticated, making you an effective online conversationalist. 

1. Keep your email objective-driven

Why send him an email for the first place? Emailing for no reason at all is like putting yourself at an embarrassing situation. It’s like beating around the bush. Organize your thoughts and never let confusion over-rule your brain. Keep your intentions clean and you’ll stay focused your email that way.

2. Be Straight to the Point

Stop from being prosaic. Skip the meaningless intros, don’t use stuffy words but be wise all the time. In emailing, “less is always more!”

3. Always Put Good News on Your Email

Why would someone waste his time reading your email? Simple. Because you have good news for him. Whether it’s all about freebies, discounts or huge bargain sale, if you don’t make it look like it’s a good news, it’s worth nothing for the reader. 

4. Simplify, simplify, simplify

Keep your emails as simple and easy-to-understand as much as possible. That makes it easier to read and less of a waste of time. As a reader is more likely to understand simple emails, you can expect to get a reply immediately.

5. Write only what’s important

Don’t say too much, but don’t make it too sparse that the important details are omitted. Keep it rich with facts and never segue your message on issues which are not really related to your message.

6. Don’t flatter

Flattering words is a total waste of time. You’ll only get the impression that you’re a scammer and your main aim is to make money only.

7. Be personable

Always imbue a warm personality on your email. Always be honest with your thoughts and opinion because that adds a warm touch on the message that you are trying to imbue.

8. Be accessible.

Always make yourself accessible by putting your contact details on your website, Facebook page, Twitter account, or Skype.

9. Use layman’s terms

Nothing beats an easy-to-understand and comprehensible message. If you think your readers will understand the message that you’re trying to convey after taking first glance on your work, then, you are writing an effective email message.

10. EDIT, EDIT, AND EDIT

After composing your message, you want to take a second or third look on it. You want your email to be as flaw-free as much as possible so be aware of spellings, grammatical inconsistencies and delete parts which are not really helpful or related to the goal of your email. 

About the Author

Christian George Acevedo is a book worm, mentor, and scholar of wide-ranging interests. He has authored hundreds of articles for various websites, and his expertise ranges from online marketing and finance to history, entertainment and many more. Follow him on Facebook, Twitter, Google Plus, LinkedIn, Pinterest and Tumblr. Contact Christian at powerwordsonlinewriting@gmail.com.